Church communications calendar
Know what's coming before it becomes urgent.
Plan your church communications, creative, and event promotion in one place. See important ministry moments early, work backward from each date, and know what your team should be creating this week.
The right message, on the right channel, in the right week.
Every event gets a simple reminder rhythm. You see exactly what your people will get each week — so no one feels overwhelmed.
Save the date — church-wide events only.
Details, then a reminder. Ministry events start here.
One short nudge. That's it.
What people will get
Example for Grace Community. Each card is one email or text, tagged with when it goes out.
This week
33+ sends — combine into one email?
Fall Festival
Fri, Nov 13 · Whole church
Kids Camp
Sat, Nov 14 · Kids
Youth Night
Sat, Nov 14 · Youth
Week of Nov 16
33+ sends — combine into one email?
Kids Camp
Sat, Nov 21 · Kids
Youth Night
Sat, Nov 21 · Youth
Women's Conference
Sun, Nov 22 · Women
Week of Nov 23
43+ sends — combine into one email?
Baptism Sunday
Wed, Nov 25 · Whole church
Kids Camp
Sat, Nov 28 · Kids
Fall Festival
Sun, Nov 29 · Whole church
Women's Conference
Sun, Nov 29 · Women
Week of Nov 30
2Fall Festival
Sun, Dec 6 · Whole church
Women's Conference
Sun, Dec 6 · Women
Week of Dec 7
2Baptism Sunday
Fri, Dec 11 · Whole church
Fall Festival
Sat, Dec 12 · Whole church
Week of Dec 14
1Baptism Sunday
Fri, Dec 18 · Whole church
- 3 wks
First Sunday of Advent
Nov 29, 2026 · Advent series
- 7 wks
Christmas Eve
Dec 24, 2026 · Christmas Eve invitation
- 14 wks
Ash Wednesday
Feb 10, 2027 · Lent journey
- 19 wks
Palm Sunday
Mar 21, 2027 · Holy Week
- 20 wks
Easter Sunday
Mar 28, 2027 · Easter invitation
- 27 wks
Pentecost
May 16, 2027 · Pentecost Sunday
Frequently asked questions
What is a church communications calendar?
A church communications calendar is a single schedule of everything your church needs to communicate — events, seasons, campaigns, and announcements — plus the dates each piece of promotion, design, and print needs to happen. It turns "what should we be working on?" into a plan your whole team can see.
How far in advance should a church promote an event?
For a major church event, begin planning 8 weeks out and start promoting 4 weeks out, with the final push in the last two weeks. Smaller events can run on a shorter timeline, but the earlier your calendar shows the moment coming, the calmer the promotion feels.
Can ChurchMade work with Planning Center?
A Planning Center integration is coming soon. When it launches, events from Planning Center will flow into your calendar and become communication plans automatically. For now, you can add your events directly — see ChurchMade pricing to get started free.